We are looking for a competent Personal Assistant and Team Assistant to support Senior Executives and a Team in our Agency. You will report to the CEO of Asia Pacific and you will be the one to organize and maintain the Executive staff’s schedule and assist them by performing a variety of administrative tasks.
You must be a quick professional with great time-management and multitasking abilities.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently so that the executives can focus on their managerial responsibilities without worrying for other tasks.
Provide discreet personal assistance and secretarial support to the CEO, Asia Pacific
Maintain Senior Executives’ diaries, agendas and assist in planning appointments and meetings
To provide all administrative support in the areas of office management and confidential information.
Receive, screen, determine priority, and return phone calls and messages.
Make travel arrangement, monitor and coordinate logistics needs for business trips.
In charge administrative procedures of the meetings, video and teleconferences.
Manage and handle all aspects of local and overseas confidential correspondences.
Prepare presentation materials for meetings as necessary.
Organize and handle the logistics aspects for regional creative meetings and workshops
Manage expense claims
Maintain records, reports and files up to date and organized.
Provide administrative support to the Group and involvement in logistics arrangements for the unit
Any other ad hoc duties as assigned.
Proactive dynamic self starter with ability to use initiative.
Patience is key, as we are in a fast moving environment and things change all the time.
A fast worker who is meticulous and accurate; agile, systematic and resourceful.
Good MS Office computer skills
Ability to work with staff at all levels
Excellent communications skills.
Resourceful in managing competing priorities and able to handle tight deadlines.
Good judgment and handle information in a professional manner.