Ogilvy

  • Administrative Assistant

    Posted Date 5 months ago(29/08/2018 9:46 PM)
    Job ID
    2018-3870
    # of Openings
    1
    Department
    Administration
    Applicant Type
    Citizen only
  • Overview

    We are looking for an Administrative Assistant to be part of a dynamic team that is at the cutting-edge of the industry and working alongside teams that are vibrant and energetic.

    Responsibilities

    Responsibilities:
    • Provide discreet personal assistance and secretarial support to Managing Partner and administrative support to the Client Group.
    • Organize and manage diaries, meeting schedules, appointments as well as expense claims
    • Receive, screen, determine priority, and return phone calls and messages.
    • Make travel arrangement, monitor and coordinate logistics needs for business trips.
    • In charge administrative procedures of the meetings, video and teleconferences.
    • Manage and handle all aspects of local and overseas confidential correspondences.
    • Prepare presentation materials for meetings as necessary.
    • Organize and handle the logistics aspects for meetings, department trainings and client workshops
    • Maintain records, reports and files up to date and organized.
    • To provide all administrative support in the areas of office management and confidential information.
    • Any other ad hoc duties as assigned.

    Qualifications

    Personal Attributes:
    • Proactive dynamic self starter with ability to use initiative
    • Meticulous and accurate
    • Good MS Office computer skills
    • Ability to work with staff at all levels
    • Excellent communications skills
    • Resourceful in managing competing priorities and able to handle tight deadlines
    • Good judgment and handle information in a professional manner.
    • At least 2 to 4 years of working experience in the related field, worked in a multinational company
    • Working hours: 0900hrs – 1800hrs (Mon – Fri)
    • Able to start work immediately or in short notice

     


    Interested candidates, please Include information on the following:


    1) Last drawn and/or current salary
    2) Expected salary
    3) Date of availability and/or Notice Period
    4) Recent photograph

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