Ogilvy

  • Finance Executive

    Posted Date 2 weeks ago(09/09/2019 8:04 AM)
    Job ID
    2019-6165
    # of Openings
    1
    Department
    Finance
  • Overview

    To provide support to commercial finance team through efficient control of finance processes and the timely delivery of effective reporting. To establish a collaborative relationship with the commercial finance teams to ensure that they are given all necessary financial support on a timely basis.

    Responsibilities

     

    Duties and responsibilities:

     

    • Collaborate effectively and build strong relationships with internal stakeholders, whether within the Finance department or shared service and other departments across the agency
    • Good team player with the right attitude to learn and committed to ensuring deadlines are met.
    • Liaise and build relationships with Client Service team; ensure system billings and purchase orders are generated timely. Manage the billing of sales invoices for client contracts and various project fees across the business
    • Seek invoice approval from Partners prior to invoice submission and ensure invoices are approved before billing deadline
    • WIP management – provide job status information and support to account handlers for review. Working closely with Account handlers, TV Producers and Project Managers to reconcile TV Production Budgets
    • Review WIP monthly with a view to maximizing monthly billing. Resolve any issues preventing WIP being billed each month
    • Reconciliation of OOPs (Out of Pocket) on a quarterly basis to ensure all brands are billed out in accordance to the contractual terms
    • Evaluate and understand Maconomy along with all job reports to help enable with the WIP management process of reconciling jobs.
    • Analyzing monthly balance sheet items such as WIP, accruals, pre-billings, prepayments, etc.
    • Preparation of journals and understanding of double entry.
    • Reconciliation of actual time spent against Unilever SWOP Fees
    • Assist in preparing audit schedules and other ah-hoc assignments.
    • Assist in monthly management reports, quarterly SOX reporting and budget reports.
    • Review Debtors Ageing Report follow up with Shared Service Team or client on overdue invoices to ensure timely collection of debts.
    • Ensure that Net Working Capital and Aged Debtors ratios are kept within Group acceptable levels.Assist in answering queries from suppliers regarding settlement of accounts.

    Qualifications

    Requirements

     

    • Diploma in Accounting or CAT.
    • Proficient in Microsoft Excel – Pivot table
    • Excellent communication and interpersonal skills, ability to interact and establish
    • Effective relationships at all levels in the organisation
    • Team player who enjoys being part of a fast-moving business
    • Independent, highly motivated and committed
    • Able to work under pressure and meet tight deadlines

     

    Personal Attributes

    • Understanding of Maconomy
    • Experience of working in service industry / creative agency a bonus
    • Experience in dealing with end users
    • Good presentation skills for sharing of solutions
    • Ability to build relationships
    • Able to start work immediately or in short notice (preferred)

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